Constitution & By-Laws

Article I: Name & Purpose

A: Name - Open-Source @ Illinois

B: Purpose: The RSO Open-Source @ Illinois serves to:

• Be a non-stressful environment to learn about Open Source technologies.
• Be the primary resource for people to learn about Open Source technologies.
• To foster meaningful connections with those who share similar interests and are involved in Open Source.
• To seek out and offer opportunities to get involved in Open Source.

As outlined in the University of Illinois Student Code, Open-Source @ Illinois will:

• Not discriminate against a member or prospective member on the basis of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or veteran of the Vietnam era, except as specifically exempted by law. Among the forms of invidious discrimination prohibited by University policy but not law is sexual orientation.

• Make available to any interested party who makes a request to the organization’s officers, if any, or authorized agent(s), its constitutions, bylaws, rules, and statements of purpose, and articles of incorporation, if such documents exist.

Article II: Membership

A: Eligibility - Membership shall be restricted to currently enrolled students at the University of Illinois, Urbana-Champaign campus.

B: Participation- Every board member is expected be a professional ambassador and to take a participatory role with Official Open-Source @ Illinois business including, but not limited to the following:

• Attendance
• Promotional & Marketing Efforts (Tabling, Chalking, Marketing Input etc.)
• Workshops & Presentations
• Selection Meetings (The reading of applications and selecting replacements)
• Conducting Consulting/Office hours

C: Responsibility

• Members MUST maintain fairness and equality in allocation of RSO funds
• Members MUST make recommendations on items deemed for the good of ALL RSOs

D: Violation Procedures - To be an active and productive member of Open-Source @ Illinois is crucial to the success of the organization and as such; any violation or disruption to that productivity or not actively helping to promote Open-Source @ Illinois will result in the following:

1. Repeated occurrences of unproductive disruption during meetings and/or being disruptive to operations in official communication channels will lead to muting in the communication channels and/or temporary suspension of ability to attend or participate in Open-Source at Illinois socials, gatherings, and meetings. This will be considered by at least 80% of the officers.
2. Repeated suspension may lead to banishment from the RSO, at the unanimous discretion of the officers.

Article III: Officers

A: Officers- The Officers of Open-Source @ Illinois shall be a President, Vice-President, Treasurer, Secretary, & Membership Chair

B: Eligibility - Officers must be the following:

• Students (Full or Part Time)
• Commit to a 1-year term, from Fall to Spring academic semesters
• Served at least 1 academic year as a student at the University of Illinois.
• Actively participated in the club for at least one full academic semester.

C: Election - The officers shall be elected by ballot at the last meeting of the spring semester by a majority of a vote cast for that office.

D: Term - The officers shall serve for two semesters and their term of office and will begin at the commencement of the fall semester.

E: Vacancy- If a vacancy occurs in the office of the President, the Vice-President shall assume the office for the remainder of the term and vacancies of the Vice-President position shall be filled by special election.

Article IV: Duties of Officers

A: Chair - It shall be the duty of the President to:

• Preside over the meetings
• Create agenda for meetings
• Vote only in the case of a tie
• Represent the Organization (i.e. Participate in Quad Day, RSO Fairs and other events to represent the organization)
• Assist the “advisor” with planning and implementing Open-Source @ Illinois training
• Uphold and keep abreast on the Policies & Procedures of Open-Source @ Illinois
• Appoint committee chairpersons
• Prepare and submit the Open-Source @ Illinois End of the Year Report
• Set up and keep 1 to 1 meeting with the Advisor
• Perform such other duties as ordinarily pertaining to this organization

B: Vice-President - It shall be the duty of the Vice-President to:

• Preside in the absence of the President
• Serve as chairperson of appointed committees (research, marketing, program)
• Uphold and keep abreast on the Policies & Procedures of Open-Source @ Illinois
• Plan and execute programs & workshops implemented by Open-Source @ Illinois
• Set and keep 1 to 1 meeting with the Advisor
• Perform such other duties as ordinarily pertaining to this organization

C: Secretary - It shall be the duty of the Secretary to:

• Record the minutes of all meetings
• Keep a file of the Organization’s Records (including By Laws)
• Issue notices of meetings and conduct the general correspondence of the Organization
• Represent the Organization (i.e. Participate in Quad Day, RSO Fairs and other events to represent Open-Source @ Illinois)
• Uphold and keep abreast on the Policies & Procedures of Open-Source @ Illinois
• Collect and keep committee reports
• Set and keep 1 to 1 meeting with the Advisor
• Perform such other duties as ordinarily pertaining to this organization

D: Treasurer - It shall be the duty of the Treasurer to:

• Keep an accurate budget for Open-Source @ Illinois
• Serve as the primary signatory on financial accounts
• Collects Organization dues
• Pays Organization bills
• Maintains a financial history of the organization
• Provide advisor with summary of financial records at the end of the academic year
  • Set and keep 1 to 1 meeting with the Advisor
  • Perform such other duties as ordinarily pertaining to this organization

E: Membership Chair - It shall be the duty of the Membership Chair to:

• Promote Open-Source @ Illinois to increase knowledge and visibility
• Serve as the Social Media Administrator (Facebook, Instagram, Snapchat etc.)
• Use creative ways to spread the word about Open-Source @ Illinois
• Represent the Organization (i.e. Participate in Quad Day, RSO Fairs and other events to represent Open-Source @ Illinois)
• Uphold and keep abreast on the Policies & Procedures of Open-Source @ Illinois
• Set and keep 1 to 1 meeting with the Advisor
• Perform such other duties as ordinarily pertaining to this organization

F: Open-Dev Director - it Shall be the duty of the Open-Dev director(s) to:

• Ensure that the Open-Dev program is operating in compliance with the board’s expectations/vision
• Communicate any funding requirements between project teams and the treasurer
• Work with the Membership chair to promote consistent participation in the Open-Dev program
• Recruit Project-leads in case of unseen vacancies/withdrawals
• Ensure the project teams are working effectively to implement the goals set for the semester

Article V: Open-Source @ Illinois Meetings

A: Meeting types. Open-Source @ Illinois will host two types of meetings:

• Open-Source @ Illinois General Meetings - Regular meetings held weekly during the regular school year
• Executive Meeting - Special meetings may be called by the President with the approval of the Executive Board (Ie. Selection Meetings, Financial Discussion, planning meetings for different outreach)
• Meetings shall be held no less than once every 1.5 academic weeks during the fall and spring semesters.

B: Quorum - A quorum shall consist of three officers of the Open-Source @ Illinois membership.

Article VI: Advisor

A: Selection - At least 80% of the Executive Board must vote in favor of a new advisor, and at least 60% of the Executive Board must vote in favor of leaving the current advisor. This will occur on a yearly basis.

B: Duties - The responsibilities of the advisor shall be to:

• Maintain an awareness of the activities and programs sponsored by the Organization.
• Meet on a regular basis with Open-Source @ Illinois Executive Board Members to discuss upcoming meetings, long range plans, goals, and problems of the club.
• Attend regular meetings, executive board meetings as often as schedule allows.
• Assist in the orientation of new officers.
• Explain and clarify campus policy and procedures that apply to the RSO.
• Provide direction in the area of parliamentary procedure, meeting facilitation, group-building, goal setting, and program planning.
• Inform Open-Source @ Illinois members of those factors that constitute unacceptable behavior on the part of the club members, and the possible consequence of said behaviors.

Article IX: Amendments

A: Selection - These bylaws may be amended by a two-thirds (2/3) majority vote of the board.

B: Notice - All members shall receive advance notice of the proposed amendment at least five (5) days before the meeting.